Record & Information Management System (RIMS)
Well-ordered records are compliance evidence that is always ready
- ANRI Retention
- Lifecycle Management
- Records Governance
- ISO Compliant
Unclassified records are not merely a storage problem. The moment a regulator asks for proof and the document cannot be found, it becomes a legal risk.
What you receive
- Organisation-wide records map and inventory
- Classification scheme and retention schedule
- Records handling and disposal procedures
- Training for records custodians in each business unit
- Records compliance audit report
Why this matters now
In many examinations, records are the only proof that a decision was made lawfully. Being unable to find them is as damaging as never having had them.
Records management has its own legal basis
Law No. 43 of 2009 on Archives sets the obligations, while the retention schedule determines how long each document type must be kept.
Keeping data too long is also a risk
Personal data retained beyond need conflicts with the storage limitation principle of the PDP Law and widens the blast radius of any breach.
Digitising without classification only relocates the mess
Mass scanning without a classification scheme and metadata produces a pile of digital files that is just as hard to search.
Signs your organisation needs this
- Document requests during an audit take days to fulfil
- A retention schedule exists but is never actually applied
- Physical records accumulate with no register and no owner
- Records are disposed of without formal minutes
Any one of these is reason enough to start the conversation early.
What we cover
Classification & Metadata
Classification schemes, naming, and metadata that make documents findable.
Retention Schedule
Retention schedules built on ANRI guidance and your sector's regulations.
Records Access Control
Role-based access rights across physical and digital records.
Digitisation
Controlled media conversion with legibility and integrity validation.
Lawful Disposal
Disposal procedures and formal minutes that satisfy the regulations.
Records Audit
Compliance assessment of records handling and the follow-up actions.
Clear stages, with no surprises along the way
Every stage has agreed deliverables, so progress is never in question.
- 01
Inventory
Mapping the types, volume, location, and condition of your records.
- 02
Design
Classification scheme, retention schedule, and records handling procedures.
- 03
Implementation
Rolling out the system, reorganising records, and training custodians.
- 04
Digitisation
Converting priority records with quality control at every step.
- 05
Maintenance
Compliance monitoring and periodic audit.
The standards and regulations we work from
Every recommendation traces back to the references below and can be verified independently.
- Law No. 43 of 2009The Archives Law and its implementing regulations.
- ANRI retention scheduleThe reference for retention periods and final disposition.
- ISO 15489-1Principles and practice of records management.
- ISO 30301Management systems for organisational records.
- Law No. 27 of 2022The storage limitation principle for personal data.
Success indicators
Agreed upfront so the work is judged objectively rather than by impression.
- Time to retrieve a document once requested
- Share of records classified and carrying metadata
- Retention schedule compliance per business unit
- Number of expired records disposed of on time
Terms that come up in these discussions
The vocabulary you will meet in documents, reports, and conversations with auditors.
- Retention Schedule
- The list of record types, their active and inactive retention periods, and their final disposition: destroyed, made permanent, or transferred.
- Vital Records
- Records that determine the continuity of the organisation and cannot be replaced if lost.
- Media Conversion
- Moving records from one form to another, usually physical to digital, while preserving legibility and integrity.
- Disposal Minutes
- The formal document recording a records disposal, with the list, method, witnesses, and responsible officer.
The questions we hear most
Still unanswered? Send your question and our team will reply on a working day.
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